CONSTITUTION AS APPROVED BY ANNUAL GENERAL MEETING ON 20th OCTOBER 1980
The name of the Association shall be the MARSDEN Community Association (hereinafter called “the Association”).
The objects of the Association shall be:
(a) to promote the benefit of the inhabitants of MARSDEN and the neighbourhood (herinafter called the “area of benefit”) without distinction of sex or of political, religious or other opinions, by associating the local authorities, voluntary organisations and inhabitants in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure-time occupation with the object of improving the conditions of life for the said inhabitants.
(b) to establish or to secure the establishment of a Community Centre (hereinafter called “the Centre”) and to maintain and manage, or to co-operate with any local statutory authority in the maintenance and management of such a Centre for the use of the inhabitants of the area of benefit and others, provided it is in the interest of the inhabitants.
The association shall be non-party in politics and non-sectarian in religion. The Association shall have power to affiliate to the National Federation of Community Associations and to other organisations with similar charitable objects.
Membership of the Association shall be of two kinds.
4. INDIVIDUAL MEMBERSHIP
shall be open, irrespective of political party, nationality, religious opinion,race or colour, to:
(a) all persons aged sixteen and over living in the area of benefit who shall be called Full Members.
(b) All persons under the age of sixteen living in the area of benefit who call be called Junior members. Junior members shall not have the right to vote at members’ meetings but may elect from among themselves two representatives to the Execute Committee who shall each have the right to vote as if they were Full members.
(c) Well-wishers anywhere who shall be called Associate members. Associate members shall not have the right to vote at members’ meetings but may elect from among themselves one representative to the Executive Commitee who shall have the right to vote as if he were a Full member.
5. GROUP MEMBERSHIP
(a) Affiliated Groups shall be the local statutory authorities and such voluntary organisations as operate in the area of benefit and satisfy the Executive Committee that they are independant organisations or branches of independent national or other organisations.
(b) Sections shall be such groups as may, with the permission of the Executive Committee, be formed within the Association among the individual members for the furtherance of a common activity. Each affiliated group and Section shall have the right to appoint one representative to be a member of the Executivate Committee and at any time by giving notice in writing to the Secretary of the Association to revoke the appointment of such a member and to appoint another member in his place. Such a member shall have the right to attend and to vote at General Meetings of the Association.
6. TERMINATION OF MEMBERSHIP
The Executive Committee shall have the right for good and sufficient reason to terminate the membership of an indivdual member of an affiliated group or Section provided that the individual member or person representing the body or Section shall have the right to be heard by the Executive Committee before a decision is made.
All members and affiliated groups shall pay such subscriptions as the Annual General Meeting or a Special General Meeting may determine.
8. THE EXECUTIVE COMMITTEE
Subject to the limitations set out in Clause 10 hereof, the policy and general management of the affairs of the Association shall be directed by an Executive Committee (hereinafter referred to as “the Executive Committee”). The Executive Committee shall have the power to appoint such Sub-Committees as it may from time to time decide and may determine their powers and terms of reference.
The Executive Committee shall consist of:
(a) The representatives appointed by affiliated groups and Sections in accordance with Clause 5.
(b) Such number of representatives of Full members, to be elected from among and by themselves at the Annual General Meeting, as is at least equal to the number of the Executive Committee members appointed under Clause 8(a).
(c) Two representatives of Junior members elected in accordance with Clause 4(b).
(d) One representative of Associate members elected in accordance with Clause 4(c).
(e) The Honorary Officers of the Assocation and of the Executive Commitee ex-efficio in accordance with Clause 9(a).
(f) Two representatives appointed by the Trustees if Trustees shall have been appointed in accordance with Clause 15.
(g) Such persons employed by or seconded to the Association as the Executive Committee may from time to time determine in accordance with Clause 9(b).
In addition the Executive Committee may co-opt further members who shall be members of the Association that the number of co-opted members shall not exceed one-third of the total number of members of the Executive Committee as defined above. All members of the Executive Committee shall retire annually but shall be eligible to be appointed or co-opted again. The Executive Committee shall have power to appoint such committees as it may from time to time decide and may determine their powers and terms of reference. The Executive Committee will meet at least six times a year. Extraordinary meetings of the Executive Committee can be called by a quourum of at least five of its current members giving notice to the Secretary in writing.
(a) Honorary Officers
The Annual General Meeting shall elect a Chairman of the Assocation, who shall also be Chariman of the Executive Committee, and such other offices of the Assocation as it may from time to time determine, The executive Committee shall elect such officers as it may from time to time determine.
All honorary officers of the Association and of the Executive Committee shall be ex-offico members of the Executive Committee
(b) Paid Officers
The Executive Committee shall have power to appoint and dismiss a (paid) Secretary and such other employees of the Association as it may from time to time determine.
The Executive Committee may determine which (if any) persons employed by or seconded to the Assocation shall be members ex-officio of the Assocation and the Executive Committee.
10. ANNUAL GENERAL MEETING
Once in each calender year, within fivteen months of the previous Annual General Meeting, the Executive Committee shall convene an Annual General Meeting of the Assocation, which all individual members and representatives of the Constituent bodies and Sections shall be entitled
to attend, for the purpose of recieving the Annual Report of the Executive Committee and the annual audited statement of accounts; of
appointing Honorary Officers of the Assocation; of accepting resignations of members of the Executive Committee; of appointing an auditor or
auditors; of ammending Standing Orders and the rules for the user of the Centre; deciding the manner, when necessary, by which Associate and
Junior members elect their representatives; of making recommendations to the Executive Committee and, whenever necessary, of voting on
proposals to ammend this Constitution in accordance with Clause 17 hereof.
11. SPECIAL GENERAL MEETING
The Chairman of the Executive Committee or the Secretary may at any time at their discretion, and shall within twenty-one days of receiving a written request so to do signed by not less than twenty members having the power to vote and giving reasons for the request, call a Special General Meeting of the Assocation for the purpose of altering the Constituion in accordance with Clause 17 hereof or of considering any matter, which may be referred to them by the Executive Committee or for any other purpose.
12. RULES FOR ALL MEETINGS
Subject to provisions of Clause 17. all questions arrising at any meeting shall be decided by a simple majority of those present and
entitled to vote thereat. No member shall exercise more than one vote notwithstanding that he may have been appointed to represent two or more interests but in case of an equality of votes the Chairman shall have a second or casting vote.
Six members shall form a quorum at meetings of the Executive Committee, and the Sub-Committees. Twenty-five members shall form a quorum at General Meetings of the Association.
Minute books shall be kept by the Assocation, the Executive Committee and all Sub-Committees and the appropriate Secretary shall enter therein a record of all proceedings and resolutions.
13. STANDING ORDERS, AND RULES FOR THE USE OF THE CENTRE
The Executive Committee shall have power to adopt and issue Standing Orders and/or Rules for the use of the Centre. Such Standing Orders and rules shall come into operation immediately, provided always that they shall be subject to review by the Annual General Meeting and shall not be inconsistent with the provisions of the Constitution.
(a) All moneys raised by or on behalf of the Assocation shall be applied to further the objects of the Assocation and for no other purpose.
(b) The Honorary Treasurer shall keep proper accounts of the finances of the Assocation.
(c) The accounts shall be audited at least once a year by a qualified auditor or auditors, who shall be appointed at the Annual General Meeting.
(d) An audited statement of accounts for the last financial year shall be submitted by the Executive Committee to the Annual General Meeting.
15 TRUST PROPERTY
The title of all and any real property which may be acquired by or for the purpose of the Association shall be vested in Trustees who shall be appointed by a General Meeting and who shall enter into a Deed of Trust setting forth the purposes and conditions under which they hold the said property in trust for the Association. The number of Trustees shall not be less than (2) no more than (4).
If the Executive Committee by a simple majority decides at any time that on the grounds of expense or otherwise it is necessary or advisable to dissolve the Association it shall call a meeting of all members of the Association who have the power to vote and of the inhabitants of the area of benefit of the age of sixteen years and upwards of which meeting not less than 21 days notice (stating the terms of the resolution to be proposed thereat) shall be posted in a conspicuous place or places in the area of benefit and advertised in a newspaper circulating in the area of benefit and given in writing to the Charity Commissioners and the Secretary of the National Federation of Community Associations. If such decision shall be confirmed by a simple majority of those present and voting at such meeting the Executive Committee shall have power to dispose of any assets held by or in the name of the Association. Any assets remaining after the satisfaction of any proper debts and liabilities shall be applied towards charitable purposes for the benefit of the inhabitants of the area of benefit as the Executive Committe may decide and as may be approved by the Charity Commissioners.
17 ALTERATIONS TO THE CONSTITUTION
Any proposal to alter this Constitution must be delivered in writing to the Secretary of the Association not less than 28 days before the date of the meeting at whicfh it is first to be considered.
An alteration will require the approval of both:
(a) a simple majority of members of the Executive Committee present and voting at an Executive Committee meeting;
(b) a two-thirds majority of individual members and representatives of the affiliated groups and Sections of the Association present and voting at a General Meeting.
Notice of each such meeting must have been given in accordance with normal procedure but not less than 14 days prior to the meeting in question and giving the wording of the proposed alteration. No alteration to Clause 2 shall be made without the consent of the Charity Commissioners. If Trustees have been appointed in accordance with Clause 15 hereof, an alteration shall not be made without the knowledge and consent of the Trustees but such Consent shall not be unreasonably withheld by them.
This Constitution was adopted as the Constitution of the Community Association at a Public Meeting duly convened at